The times are changing and many of those times we have to change with it. Now our company ended up doing the opposite of the 2020 trend and instead of entirely working from home we moved offices. It was all planned before the crisis, but it was going to be a complicated time and also an important time for us to take stock of everything that we had and were going to need in the future. Being in charge of moving an office and all the items, boxes, packages, and tape needed is a really complicated thing. I never thought I would spend hours talking to moving companies and planning out how to get all of our things from one place to the other. But I learned some things along the way and I wanted to go over some tips on moving rooms and especially your stock room to a new location.
The best thing I was able to find was a company that would move our office room by room. What I mean by this, is that they would literally transplant one room from our old office to a new room in the new location. This was done by labeling and taping items to go into a certain location. What we did was take some scotch tape and label each room in the old office. We then labeled all the furniture and packed up boxes that would go into the same room in the new office. So my office had a label of 3. If any item had 3 taped to it, then it would all go to the new location in the same spot. This also meant that I had to map our new location and tape the numbers to the rooms of which they were to go and map it out for the movers. It may sound complicated, but I assure you this was the best option and really did make the transition go smoothly.
But what about the stock room. Our stock room had office supplies and items that we needed and lots of things we didn't even know we had. Should we just throw it all into a box and run with it? Well, it was more like 20 boxes, but we did not just hastily pack it all. I took out an excel spreadsheet and we counted every item and what it was and made a huge sheet for our inventory. This was amazing because we knew what we had and how much. It also allowed us to pack each item in the boxes and label them perfect for moving. IT was a long process that took hours. But after we were done we now have a perfect inventory of all the shipping supplies we own and all the shipping supplies we will need in the future.
It was time-consuming and many employees were not happy about taking hours out to count shirts, pens, and boxes of letters. It does sound annoying, but we had not actually done a true inventory ever. and now it's all on a list shared by the whole office. If you take an item you take it off the shared list. What we have all found in the long run is that we have never run out of anything by surprise. No accidental printing issues where we are out of inc or paper. It has been such a cool thing. I hope this helps your office too!
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